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The Project Completion Report - Restate the purpose of the project

Assignment 3 – Final Project Report

The Project Completion Report should should include the following sections. However, students may deviate from this format as necessary, given the unique scope and aims of their projects. This assessment is linked to the lecture, tutorial and workshop coverage in the topic, i.e. project execution, monitoring and controlling and closing. The main purpose of this assignment is to report on work achieved through the project.
Table of Contents

Executive Summary: Executive Summaries should not be a ‘prose of Table of Contents’. For a final report, it should contain an overview of the project, emphasis on project outcomes and any significant issues arising as well as key beneficiaries/stakeholders.

1. Introduction and Background to the Project – This section should restate the purpose of the project, including main aims and objectives as well as the main rationale for undertaking the project. This section should summarise the main insights and achievements provided by undertaking the project. It should also include the context of the project, and how the objectives of the project relate to the objectives of other related projects as well as the overall objectives of the organisation.

2. Objectives or Key Hypotheses of the Project – The main research hypothesis or alternatively, the aims or focus of the project should be stated in this section.

3. The Main Outputs: This is the main section of the report. Describe research and development of the project with full technical details. Support your discussions with scientific drawings, conceptual diagrams, screenshots, figures). Analyse the results in depth. Detail the main outputs of the project and how these related to the Aims and Objectives of the project. Explain any innovative outcomes and findings of the project.

Describe the initial project goals, planned versus actual scope, time, cost information, challenges faced, lessons-learned, and key products produced. Explain whether the project achieved significant change and in which areas this occurred.

4. Changes Made During the Project – Explain the main changes made to the project from commencement and why these changes were necessary. Explain how such changes affected the original Aims and Objectives of the project. Such changes should include variations to timelines and key milestones.

5. What Practical or Theoretical Value Did the Project Have? – Who or what benefited from the project being undertaken. How did the results generated by the project assist the organisation, or the stock of research knowledge. How are such results likely to be applied – or, further developed and researched?

6. Principal Target Groups for the Project Findings – Who were the main target groups and how did the project benefit these target groups. Who were other stakeholders that were interested in the project. Why were they likely to be interested?

Document executing tasks:
Actual/planned data comparison: As each team member carrying out his/her assigned tasks, record the actual time and cost of doing each task. Compare the actual data with the plan data.
Change requests record: Document any change requests you have during project execution. Document controlling tasks:
Problem solving record: Review the Seven Basic Tools of Quality. Pick one of these tools and create a chart/diagram to help you solve problems you are facing. Use the templates and samples provided.
Issue log: Create and update, as required, an issue log. Use the templates and sample provided.

7. Recommendations and Conclusions – Detail the key lessons that emerged from the project – particularly those of relevance to related projects and the organisation, as a whole. Recommend key areas for further research and project work. Explain why. Estimate resources required for further work.

8. Final Reflections
Please discuss each of the following questions:
• In what ways do you believe your work on this project was innovative or creative?
• Describe the general problem solving approach you used in working on your project.
• Explain how you selected and applied relevant knowledge from other university topics to help you develop an innovative product or project. What knowledge gaps did you identify and how did you go about addressing these?
• What factors in the organizational environment supported/facilitated your efforts to innovate or work creatively? What factors impeded your efforts to innovate or work creatively?
• To what extent did this experience develop your capacity to think and work creatively? In what ways?
• Discuss whether the experience allowed you to demonstrate or develop your communication skills.
• To what extent did the experience allow you to demonstrate or develop your team-working skills?
• Did you develop or demonstrate leadership or initiative?
• Any other reflections.
9. Acknowledgments.
References: Use Harvard Style referencing or APA or style consistent with your discipline. Use one style consistently.
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Appendix: Project Deliverable (e.g. prototype, commercialization plan, design document, market research report etc.)

The Project Completion Report - Restate the purpose of the project

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